Portfolio Details Action Menu

Last modified 10:40, 4 Nov 2012

Portfolio Action Menu

Each worksheet shares the Portfolio Detail's Action Menu.

The Action menu includes a number of advanced features that allow you to maintain accurate records of your trading and investment activities.

The Action menu can be accessed from the Action button on the Function Bar.

The Portfolio Detail's pop-up menu contains the same tool set and can be accessed by selecting a row and single right mouse clicking:

portdet_actionmenu.gif

portdet_popupmenu.gif

Action Menu  

Pop-up Menu

The Action menu and pop-up menu contain the same tools. The exact array of tools depends on which worksheet is open, and which item is currently selected in the worksheet.

The Action menu is segmented into three sections.

Transactions

The top section allows you to record a range of events into your portfolio.

These actions do not effect existing portfolio content and the commands can be accessed from any worksheet in the Portfolio Details work page.

These features are outlined in detail below.

Adjustments

The tools in the second group allow you to adjust trades, transactions and orders that have already been entered into the Portfolio to reflect a change in their status.

The tools available depend on the transaction selected.

For example, when a trade is selected in the Transactions worksheet, Modify Transaction and Delete Transaction commands are available. When an unfilled order is selected from the Orders worksheet, the Fill Order and Cancel Order commands are included as well.

Different commands are available for different transactions, groups and orders.

For a complete list of these commands and the events that they are available for, see the discussion below.

Note- These tools are never available from the Greeks worksheet.

View Options

The lower section allows you to view detailed information on the selected item as well as to configure the display of the Portfolio Details worksheets.

For more information, go to the View Options section below.

Transactions

Each transaction grouping contains a submenu of commands. Each command will open a specific dialog box into which details of the transaction can be entered.

actmenu_buysell.gif      actmenu_buysell-vg.gif

Buy /Sell Submenu

Select Equities, Forex, Futures, Options or Warrants to open an Enter Transactions dialog box.

The dialog box has standard entry fields as well as detailed fields.

The content and requirements differ depending on the transaction type.

Enter the details of the transaction into the dialog box and click OK to enter them into the portfolio.

For more information on using the dialog box to enter details of the various types of transactions, go to the Enter Transactions help topic.

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Transfer

From the Action button, select Transfer to record transfers of cash into or out of a portfolio.

Cash In

This will allow you to reflect the actual cash balance of your trading account:

actmenu_cashindialog.png

Enter the Date of transfer, Amount and Currency and click OK.

The current date will initially appear in the Date field, this can be manually altered using the drop-down calendar selector if required.

Cash transactions will appear only in Portfolio Details workpage on the Transactions worksheet, even though this command can be accessed from all worksheets.

The transaction will also be displayed in the Account Details workpage and after the Cash Balance field in the Account View.

Cash Out

The dialog is similar to Transfer Cash In. Enter the details and click OK.

The transaction's details will appear in the table on the Transactions worksheet and the Account Details workpage, and the Cash Balance will be reduced in the Account View workpage.

Note - The Currency selected should be the same as the currency selected when the Account was initially set up.

Stock In

Similarly, you can transfer stocks into or out of an account where you don’t want the transaction to be recorded as a financial transaction. This is particularly useful if you already own the shares when you establish the portfolio.

actmenu_trnsstkindialog.png

Price

Enter the cost basis per share (i.e. [price paid per share x Quantity] - costs of acquisition) into the Price field.

Formula

costPerShrForm.png

Quantity

The number of shares purchased at the stated Price.

If different groups of shares were purchased at different times and at different prices, individual transfers may be required.

The total will be calculated automatically. Then click OK to record the transaction.

Stock Out

The same process is followed to transfer Stock out of the portfolio.

This may be necessary because of an off-market transfer, bankruptcy, etc.

Price

Enter the net proceeds of sale per share (i.e. price received per share less costs of acquisition) into the Price field.

Formula

proceedPerShrForm.png

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Capital Adjustment

Select Capital Adjustment to record a stock split or dividend reinvestment.

Stock Split

Stock Splits often occur after a rapid increase in the price of a company's shares. A ratio is used to increase the existing number of shares by giving a certain number of shares for each existing shares. Ratios of 2-for-1, 3-for-1, and 3-for-2 splits are the most common, but any ratio is possible.

After the split, the price is adjusted such that the market capitalization of the company before and after the split remains the same and dilution does not occur. Liquidity will generally be improved as there are more shares to trade at lower prices, and many traders believe stock splits have a positive effect on the overall shareprice.

Enter the details of the Stock Split into the following dialog.

actmenu_stcksplitdialog.png

In the top Ratio text box, enter the multiplier in the ratio.

In the lower text box enter the numerator, or number of shares affected by the multiplier.

For Stock Splits the top box will be larger than the lower number.

Reverse Splits

A Reverse Stock Split, or Reverse Split, is similar but results in a reduction in number of shares and an accompanying increase in the share price.[

For Reverse Splits the top box will be smaller than the lower number, the ratio being 1-for-2, 1-for-3, etc..

Companies often split their stock when they believe the price of their stock is too low to attract investors, for example institutional investors or mutual funds that have rules against purchasing a stock whose price is below some minimum, to buy their stock.

Dividend ReInvestment

Many companies offer investors the opportunity to receive Dividends in the form of more of the company's stock. Often the price applied to the distribution is fractionally lower than the current market price to make it more attractive.

actmenu_divrip.png

Dividend Rate

Enter the price per share at which the dividend is paid.

Number of Shares

Enter the current total number of shares that are participating in the Dividend Reinvestment Plan.

Total Dividend

This amount is calculated by Your SOFTWARE and will equal the amount of the dividend paid by the company.

The details entered here will be displayed on the Transactions worksheet of the Portfolio Details work page and on the Account View work page.

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Income/Expense

The Portfolio Manager also enables you to record income and expenses for your account.

Dividend Income

Select Dividend Income to record any income gained from a dividend payment.

Enter the details using the Dividend Income dialog:

actmenu_divinc.png

Date

The Date can either be the date the dividend was actually paid, or the date the stock went Ex-Dividend.

The Ex-Dividend date is the date on which the owners become entitled to the dividend. Any shares sold before that date will get the right to receive the dividend, those that are purchased afterward do not entitle the new owner to receive the dividend even though its actual day of payment may be after the sale. The market price for some stocks will fall on the day it goes Ex-Dividend.

Income Amount

This is the total dividend payment amount, not the amount of the dividend to be paid per share.

Interest Income / Expense

Interest Income and Expenses are related to the Brokerage Account associated with the Portfolio.

If Cash has been put into the account and it is not used to purchase securities, or if securities are sold and the proceeds of sale are deposited in the account, the money in the account will earn interest.

This interest will be periodically reported to the account holder and can be added to the account using this tool so that Your SOFTWARE's Account mirrors the Brokerage Account.

Likewise, Brokerage accounts often have annual fees, or fees for linked credit cards, etc. and payment of these fees will be expenses of making the interest.

The dialog boxes are similar:    

actmenu_intrstdialog.png

actmenu_intrstexpns.png

Credit Account

Debit account

As with other fields, simply enter the security, the date the event occurred and the interest amount.

This will be added to the cash total in the case of interest income (i.e. credited to account) or deducted for an interest expense (i.e. debited from account).

Adjustments

The group of commands displayed in the middle of the Portfolio Details Action menu (and its pop-up menu) are used to make adjustments to existing Trades or Transactions.

The exact array of tools displayed will depend on what item on the worksheet is currently selected, i.e. none selected, a trade row selected, or a transaction row selected.

None Selected

When the Portfolio Details workpage is initially opened, no items on any of the worksheets are selected.

The Action menu will not have any Adjustment commands visible and a single gray line will separate the transactions area from the view options area of the menu.

This will change whenever a trade row or transaction row is selected.

Note - The Greeks worksheet will never display Adjustment commands as these are technically neither trades or transactions.

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Trade Selected

When a Trade row is selected in either the Positions or the Trades worksheet the trade adjustments tool array will display in the middle section of the Portfolio Details Action menu (and its pop-up menu).

Delete Trade

Select a trade and click the Delete Trade command to open its dialog box:

deletradedialog.png

The dialog box will remind you that by deleting a Trade you will also delete all the Transactions assigned to the Trade.

If this is your intention, you must type the words YES into the confirmation text box.

Click OK and the trade and all its component transactions will be permanently removed from the Portfolio Manager.

Create Trade Exits

Select a transaction and click Create Trade Exits to open an Enter Transaction dialog box.

The dialog box will be populated with details of the symbol of the Trade.

Where the trade is composed of positions with different symbols, for example a multi-leg options trade, users can select the symbol to be traded in an intermediate step in the Select Transaction dialog box.

Note - For trades having only one symbol, just click OK to proceed through this step.

The Enter Transaction dialog box will be populated with many details for the current trade.

The Quantity of securities available to exit will be displayed. If you do not want to close out the entire position, enter a lower number.

The transaction Type will be automatically set to exit the position. For equities this will be Sell by default and the Entry/Exit field will be Exit. For Option trades, Your SOFTWARE will determine the type and direction of the selected transaction and display the likely transaction Type. Users can override the Type selection.

In all other respects, the dialog is the same as that used to record other transactions.

For more information, go to the Enter Transaction's help topic.

Trade is Active

Active Trades are those trades that are currently open and Active.

When a new trade is entered, it is set as active by default.

To change a trade's status, select a Trade and un-check the box to make it inactive:

portdets_tradestatusactiv.gif

portdets_tradestatusinactiv.gif

Active Trade

Inactive Trade

In the Trades worksheet, only trades set to inactive will appear when the Closed Trades filter is selected, and they will be removed from the Active Trades display.

Note - Only Trades can be set to active/inactive, individual Transactions making up a trade cannot be set.

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Transaction Selected

When a transaction row is selected the following two commands will populate the center section of the Action menu.

Modify Transaction

Select a transaction row and click Modify Transaction from the Action or pop-up menu.

An Edit Transaction dialog for the selected transaction will open. It will be populated with all the information added when it was created or last modified.

The fields and there functions in the Edit Transaction dialog are the same as in the Enter Transaction dialog box. For a detailed discussion of these fields and how to fill or set them, go to the Enter Transaction help topic.

Delete Transaction

Select a transaction and click the Delete Transaction command to open its dialog box:

deletrsctndialog.png

The dialog box will remind you that by deleting a Trade you will also delete all the Transactions assigned to the Trade.

If this is your intention, you must type the words YES into the confirmation text box.

Click OK and the trade and all its component transactions will be permanently removed from the Portfolio Manager.

View Options

The final two button on the Action or pop-up menu allow users to view the symbol or the worksheets table in different ways.

Actions for "Symbol" Sub-Menu

Select a trade or transaction to access a sub-menu with links to other helpful functionality in Your SOFTWARE.

If no symbol is selected, the Actions for "Symbol" button will be disabled (grayed out).

Click the Actions for "Symbol" command to drop-down the symbol's sub-menu:

actionforsymb_ps.gif

Links are available to Option Graphs, Price Data table, Fundamental Data, Price Charts and Detailed Symbol Information.

If no quote is selected, the Actions for "Symbol" button will be disabled (grayed out).

Clicking any of the options (except delete) will open a new page, the current Quote Page will remain open and available from the Page Monitor list.

Options Graphs

Single left mouse click to open a Option Graphs for the selected symbol.

For more information, go to the Option Graphs help topic.

Price Data

Single left mouse click to open a Price Data Page for the selected symbol.

For more information, go to the Price Data help topic.

Fundamental Data

Single left mouse click to open a the Experts Analysis worksheet in the Single Stock Analysis (SSA) work page for the selected symbol.

For more information, go to the Experts Analysis help topic.

Price Chart

Single left mouse click to open a Price Chart for the selected symbol.

For more information, go to the Charts help topic.

Information

Single left mouse click to open the Detailed Symbol Information dialog box for the selected symbol.

For more information, go to the Detailed Symbol Information help topic.

Configure View

The Configure View menu allows you to adjust the information that is included in each screen within the Portfolio Manager.

Click on this command to display the Configure View dialog box.

Define a custom view using the dialog and then save it for later use.

Saved views can later be applied using the View drop-down menu of the Function Bar.

For more information on this important configuration tool, as well as how to apply user defined configurations, go to the Create Custom View section of the Quote List Display - Custom Views help topic.

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